FrogBooks

Paperwork that lines up.

FrogBooks is bookkeeping for small UK businesses and freelancers. Invoices, time, expenses and your bank sit in one set of books, and the books always balance.

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Example ledger
ItemTypeAmount
Website buildInvoice£1,250.00
Monthly retainerInvoice£480.00
Training dayInvoice£320.00
SoftwareReceipt−£86.40
TravelReceipt−£212.00
Domain renewalReceipt−£39.99
Profit£1,711.61

Example figures.

Open the books and see where you stand.

The dashboard shows what clients owe you, what is overdue and how your profit and loss looks. Choose which widgets you want and in what order.

The FrogBooks dashboard with outstanding invoices, profit and loss and recent activity.

From invoice to bank, in order.

  1. Send it

    Build the invoice from your clients, services and unbilled time, then email it. The client gets a link to view it online, with the PDF attached.

    The invoice editor: the client, the amount due, a line for the work and the subtotal.

  2. Get paid

    Clients can pay by card through your own Stripe account, or by Direct Debit through your own GoCardless account. You connect them once in Settings. Late invoices get reminders that you set up.

    The invoice list showing what is overdue, what is outstanding, and each invoice marked Sent, Viewed, Partial, Paid or Overdue.

  3. Match it to the bank

    Bring in bank transactions through your own GoCardless account, or import a CSV statement. FrogBooks suggests which invoice or expense each one belongs to, and you confirm.

    The bank transactions screen, each payment with a suggested category and a Review button.

Everything FrogBooks does

See it working.

Short videos, one job each, with the steps written out beside them. Pick a chapter.

Step 1 of 7

Every invoice sits in one list, with who owes what and what is overdue.

Type it. FrogBooks prepares it. You approve it.

The assistant answers questions about your books and turns plain English into drafts. Ask who owes you money, or tell it to draft an invoice. Anything that would change your books waits for your approval.

It cannot send anything, take a payment or delete a record.

How the assistant works

Clients get a page of their own.

Each client signs in with an emailed link. They see their invoices and estimates, download a statement, accept an estimate and pay what they owe.

An invoice as the client sees it on their own page, with the amount due and a Download PDF button.

The rest of the books

  • The weekly timesheet: hours by project for each day, some marked Unbilled, with a total for the week.

    Time and projects

    Run a timer or fill in a weekly timesheet, put the time against a project, and add unbilled time to an invoice.

  • The expenses list with the most recently updated expenses as tiles and every expense listed below with its category and amount.

    Expenses

    Attach the receipt, file the expense under a category, log mileage and enter supplier bills.

  • The profit and loss report, month by month, with income and expenses by account.

    Reports and VAT

    Profit and loss, balance sheet, trial balance, aged receivables and a VAT summary, with CSV and PDF export. The VAT summary is not a Making Tax Digital submission.

See every feature

Coming from FreshBooks?

Bring your clients, invoices, projects, time and expenses across from FreshBooks.

FrogBooks is invite only.

Tell us about your business and we will be in touch.

Request an invite